IFTA covers fuel tax. It does not cover the Highway Use Tax, Weight-Mile Tax, Weight Distance Tax, or Highway Use Fee programs in NY, OR, NM, KY, and CT — and enforcement at every weigh station knows the difference.
Five states each impose their own mileage- or weight-based programs that require separate account registration before operating: New York calls it the Highway Use Tax (NY HUT), Oregon runs a Weight-Mile Tax, New Mexico has a Weight Distance Tax, Kentucky requires a Highway Use License (KYU), and Connecticut enforces a Highway Use Fee. These programs sit alongside IFTA, carry their own filing calendars, and are actively enforced at weigh stations and ports of entry. Missing registration produces out-of-service orders, back-tax assessments, and civil penalties that compound with every trip.
State highway-use permits — each state, its own program.
Five jurisdictions, five distinct registrations. Different weight thresholds, different filing cadences, different physical credentials.
NY
New York
Program
NY Highway Use Tax (HUT)
Weight
> 18,000 lbs GVW
Filing
Quarterly
Issued
Decal required
Physical decal must be displayed on every qualifying vehicle before it operates.
OR
Oregon
Program
Weight-Mile Tax
Weight
> 26,000 lbs GVW
Filing
Monthly or quarterly
Issued
Bond may be required
Non-resident carriers may post a bond at registration; monthly filing default.
NM
New Mexico
Program
Weight Distance Tax (WDT)
Weight
> 26,000 lbs GVW
Filing
Quarterly
Issued
Cab card required
Cab card must be carried in every qualifying vehicle at all times.
KY
Kentucky
Program
Highway Use License (KYU)
Weight
≥ 60,000 lbs GVW
Filing
Quarterly
Issued
License number only
KYU number is digital — no physical decal — but the number must travel with the truck.
CT
Connecticut
Program
Highway Use Fee (HUF)
Weight
> 26,000 lbs GVW
Filing
Monthly
Issued
Account number
Applies to all CT highway travel — not just state roads. Monthly filing cadence.
Six things we handle for you.
01
Application prep & submission
Each state has different forms, portals, and requirements. We prepare and submit all required applications directly to each state taxing authority — correctly the first time.
02
Vehicle registration
We compile your qualifying vehicle information — VIN, plate, registered weight — and register it under your new account in every state you order.
03
Account credentials delivered
Account numbers, e-file portal logins, any state-issued documentation — organized by state, ready to use, in your inbox at completion.
04
Decals & cab cards (where required)
NY HUT requires decals on every qualifying vehicle. NM WDT requires a cab card in-cab. We coordinate physical-credential delivery for the states that issue them.
05
Multi-state, one contact
Order one state or all five. We process every requested state in parallel — single intake, single point of contact, coordinated delivery across the roster.
06
State-by-state filing guide
At completion you receive a guide covering each state’s filing frequency, deadlines, what mileage or weight data to report, and how to file. Ongoing compliance starts ready.
Five ways an un-registered crossing shows up.
Roadside enforcement
Out-of-service at the weigh station
Officers verify Highway Use compliance routinely. Operating without a valid account in NY, OR, NM, KY, or CT can produce an immediate out-of-service order — load stopped, delivery commitment broken.
State penalty schedule
Civil fines per occurrence
Each state has its own penalty structure. Fines can be assessed per vehicle, per trip, or per day of non-compliance — and they accumulate fast across routine freight operations.
Estimated mileage assessment
Back taxes plus interest
States can assess back taxes on estimated miles operated in-state, plus interest and penalty surcharges. An $80 setup avoided can become thousands owed in retroactive assessment.
OR · NM ports of entry
Turned away at ports of entry
Oregon and New Mexico operate ports of entry specifically to enforce weight-distance compliance. Carriers without valid accounts are turned away — costly route changes, load delays, extended detention.
CSA / shipper screening
Carrier-profile damage
Compliance violations tied to operating without required state permits land on your safety profile and surface during shipper, broker, and insurance underwriter screening.
Five steps. Five business days.
01
Order the states you need
Select one or all five — order as many as you operate in. Multi-state orders run in parallel, not in series.
02
Quick intake form
We send a short request for your USDOT number, FEIN, business details, and vehicle list per state. Most carriers complete it in under fifteen minutes.
03
Filed direct with each state
We complete the applications and submit them to each state taxing authority — correctly populated, with the right supporting documentation, on the right portal.
04
Credentials delivered
Account numbers, login credentials, and state-issued decals or cab cards arrive — organized by state, packaged with your filing schedule.
05
Compliance guide included
A state-by-state guide covering filing frequency, data to report, deadlines, and how to file. Ongoing compliance starts on day one.
Real-world turnaround per state.
1–3
business days
KY · NM · CT setup
≤ 5
business days
NY · OR setup (extra verification)
Same
business day
CT for early orders
5
states · 1 contact
Parallel multi-state setup
$80 per state. Order one or all five.
Flat fee per state. Multi-state orders process in parallel — same turnaround as a single state, just one intake form and one point of contact.
States
Math
Total
1 state
1 × $80
$80
2 states
2 × $80
$160
3 states
3 × $80
$240
4 states
4 × $80
$320
5 states
5 × $80
$400
Every state includes
- ✓Application prep & direct submission
- ✓Vehicle list registered under your account
- ✓Account number & portal credentials
- ✓Decals or cab cards (where required)
- ✓State-by-state filing guide
- ✓One point of contact across the roster
What carriers ask before they register.
Do I need these accounts even if I am already registered for IFTA?
Yes — IFTA and these state programs are completely separate. IFTA covers fuel taxes only. It does not replace the Highway Use Tax, Weight-Mile Tax, Weight Distance Tax, or Highway Use Fee programs in NY, OR, NM, KY, and CT. These are independent state programs with their own registration requirements and separate quarterly or monthly filings.
Which vehicles are subject to these programs?
Qualifying thresholds vary by state. New York applies to vehicles over 18,000 lbs GVW; Oregon, New Mexico, and Connecticut apply to vehicles over 26,000 lbs GVW; Kentucky applies to vehicles at 60,000 lbs GVW or more. Owner-operators running under a carrier’s authority may also be required to register depending on the state and operating agreement.
Can I set up accounts in multiple states at once?
Yes. Trucking Comply handles multi-state setups simultaneously. Each state is $80, and we process all states in parallel — one point of contact for your entire setup. Just indicate which states you need when you order.
What are the ongoing filing obligations after account setup?
Filing frequency varies: NY and NM file quarterly, KY files quarterly, OR files monthly or quarterly depending on the program type, and CT files monthly. We provide a state-by-state compliance guide at completion that covers your exact filing schedule, deadlines, and what mileage or weight data to report.
Who needs decals and where must they be displayed?
NY HUT requires physical decals displayed on every qualifying vehicle. NM requires cab cards maintained inside the vehicle at all times. The other states issue account numbers or licenses but no physical decal. We coordinate delivery of all state-issued physical credentials as part of your setup.
How long does account setup take?
Most states complete within 1–3 business days after we receive your information. NY and OR may take up to 5 business days due to additional state verification. CT is often completed same-day when submitted early. We keep you updated through every step.
I missed registering and have already operated in these states — what do I do?
Register as soon as possible to limit further exposure. Some states can assess back taxes based on estimated miles operated, plus interest and penalties. Continuing to operate without registration increases your liability with each trip. Contact us and we’ll get your accounts set up promptly — and advise on the back-filing path if needed.
Five accounts. One intake form.
Order the states you operate in. Send your USDOT, FEIN, and vehicle list once. We file with each state taxing authority, deliver credentials and decals, and hand you a filing guide.
Questions — (732) 200-2754 · [email protected]