Five tax programsone filing.Four deadlines.

IFTA — the International Fuel Tax Agreement — simplifies fuel tax reporting for interstate carriers. If you operate a commercial motor vehicle with a GVWR over 26,000 lbs, or a vehicle with 3 or more axles regardless of weight, and that vehicle crosses state lines into any IFTA member jurisdiction, you’re required to hold an IFTA license, display IFTA decals, and file quarterly fuel tax returns. IFTA covers all 48 contiguous U.S. states plus 10 Canadian provinces. If you’re not sure whether your trucks qualify, contact us — we review your fleet and tell you exactly what you need.

Yes. New York’s Highway Use Tax applies to any truck over 18,000 lbs GVWR that travels on a New York public highway — regardless of how infrequent. You’re required to obtain a NY HUT Certificate of Registration before operating in the state, display the HUT decal, and file quarterly returns for any quarter in which you had New York mileage. There’s no exemption for low‑mileage or occasional trips.

For IFTA, we need your mileage log or ELD export showing miles traveled in each state, plus fuel receipts or IFTA‑compliant fuel purchase records (date, location, gallons, vehicle ID). For state‑specific filings (NY HUT, NM Weight Distance, KYU, Oregon), we need per‑state mileage records and your permit or account numbers. We send a tailored intake checklist when you place your order.

Most quarterly programs still require you to file a return even if you had zero qualifying activity — these are called zero returns or no‑activity returns. Failing to file a zero return can still result in a late filing penalty. We handle zero‑activity quarters as part of our service — we file the appropriate return noting zero mileage so your compliance record stays clean.

We require at least 7 calendar days before the deadline to lock in on‑time filing. Standard processing takes 3–5 business days once we have all required documents — and unexpected delays in receiving complete records can push that timeline. Orders placed fewer than 7 days before the deadline are accepted but are subject to availability and cannot be guaranteed for on‑time filing. We strongly recommend ordering as early in the quarter as possible.

IFTA auditors can request up to 4 years of supporting records — mileage logs, fuel receipts, and your filed returns. State‑specific programs like NY HUT and Oregon have similar audit windows. Because we retain copies of every return we file on your behalf, and because we file based on your actual source records, you have a complete, consistent paper trail. If you’re audited, we provide copies of all filings and assist you in gathering the supporting documentation needed to respond.

Yes — Oregon requires carriers to hold a valid Oregon Trucking Online (OTO) account and weight‑mile tax permit before operating in the state or filing returns. If you don’t already have an Oregon permit, we can guide you through the registration process before filing your first quarterly return. Operating in Oregon without a valid permit is a Class A traffic violation, so permit status should be confirmed before any Oregon trips.